Applicants will be able to register themselves through online registration process.
Online Registration done through the website http://www.aaplesarkardbt.gov.in from any of the internet access point.
The new user to Register into the portal, click on ―New Applicant Registration button
Please select ―Yes and click on Continue button to continue with Registration process.
There are two types of authentication available. OTP - If the mobile number registered with Aadhaar, then the user can select the authentication type ―OTP
Biometric – If the mobile no not registered with Aadhaar, then the user can select the authentication type as Biometric.
If your Mobile Number registered with Aadhaar, then choose the authentication type as ―OTP.
Tick on the consent check box to agree to share your information with Maharashtra government for DBT purpose
Enter Aadhaar number and click on “Send OTP” button. The system validates the aadhaar number and sends the system generated “OTP” to the registered mobile number
An alert message displayed saying that – OTP for Aadhaar authentication has been sent to your Aadhaar linked registered Mobile number. Click on OK button.
Enter the received OTP in the system and click on ―Verify OTP‖ button
Post successful OTP verification an alert message ―Authentication Successful! Please click on Continue‖ will be displayed on the screen. Click on OK button to continue with registration
Post Successful OTP verification the Applicant details fetched from UIDAI will be auto populated in the Personal details fields Personal Details, Address Details, Bank Details.
If there is any change in the details, the applicant should contact UIDAI to update the relevant information.
Creation of Applicant’s Username and Password - Applicant will need to create the User Name and Password to access the system in this step.
For Username, suggestion is also provided which are not used in the system as it should be unique. Also Username should contain only alphabets and numbers and Username should be greater than 4 characters and less than 15 characters.
Password format is also provided in the note section
Applicant should enter the User Name, Password, Confirm Password
Applicant should enter a valid Personal mobile number. It is a mandatory step as it will help the system to recognize the applicant. For this, Applicant should enter the mobile number and click on “Get OTP for Mobile Number Verification”. On click, OTP will be received on the entered mobile number. Applicant should enter the OTP in the textbox and then click on “Verify OTP for Mobile number” button. OTP will be verified for 5 minutes
Applicant should enter valid Email – ID and click on “Get OTP for email ID verification”. Note - Email ID verification is not compulsory, but it is recommended to enter email id as it will help the applicant receive time to time updates about the application. For this, Applicant should enter the email ID and click on “Get OTP for Email ID Verification”. On click, OTP will be received on the entered email address. Applicant should enter the OTP in the textbox and then click on “Verify OTP for Email ID” button. OTP will be verified for 5 minutes
After verification, CAPTCHA should be entered and click on save
User can use the registered User Name and Password to login into the Aaple Sarkar DBT portal
A) For Question - Do you have Aadhaar Number? Select No option and continue
After No is selected - “Do you have Aadhaar Enrollment ID?” is asked
If Yes is selected, “Do you want to know the status of Enrollment ID?” is asked and again if Yes is selected. UIDAI page will get opened in new tab and the above screen will get displayed on the Portal.
If Applicant clicks on “Generated” button then will be proceeded for Registration with Aadhaar number screen
If Applicant clicks on “Under Process” button then will be proceeded for Registration with Aadhaar number screen.
If Applicant clicks on “Rejected” button then will be proceeded for New Registration (Non Aadhaar flow)
B) For Question - Do you have Aadhaar Number? Select ―No option and continue
Again question will be asked, “Do you want to know the status of your Enrollment ID? And if No is selected then New Registration (Non Aadhaar flow) screen will be displayed.
C) For Question - Do you have Aadhaar Number? Select ―No option and continue
After No is selected - “Do you have Aadhaar Enrollment ID?” is asked where if user selects No then user is redirected to New Registration (Non – Aadhaar flow)
User can also click on “Book Appointment for Aadhaar” to get enrolled in Aadhaar Scheme
User should enter the basic details in the Non-Aadhaar Workflow
Enter Applicant Name Select Date of Birth Select Gender from the given dropdown options Enter Address of the applicant Select State from the dropdown options provided Select District from the dropdown options. List will be displayed as per the State selected Select Taluka from the dropdown options. List will be displayed as per the District selected Enter Pincode
Identity Proof - Select from the dropdown values and upload file PDF file should be less than 500kb and size of jpeg/jpg file should be between 5kb to 500kb Address Proof - Select from the dropdown values and upload file PDF file should be less than 500 and size of jpeg/jpg file should be between 5kb to 500kb Birth Proof - Select from the dropdown values and upload file PDF file should be less than 500 and size of jpeg/jpg file should be between 5kb to 500kb Relationship Proof - Select from the dropdown values and upload file PDF file should be less than 500kb and size of jpeg/jpg file should be between 5kb to 500kb
Here user will upload the photo required according to the Portal’s requirement. In case Applicant is not having the image as per requirement, applicant can click on “Click here to Crop Photo” button and on new tab screen will get opened. Applicant can edit the signature as well as photo and then upload it to the portal.
After the above steps, User needs to enter the CAPTCHA and click on save in order to get Registered.
a) Click on “Applicant Login” button -
b) Username & Password – Enter the Username and Password as entered during registration. c) Captcha - Enter the valid Captcha and Click on Login
If Applicant Forgets User Name then Click on Forgot User Name button on the Home DBT page.
Applicant will have to enter Full Name, Mobile number which is registered on the portal and Date of birth
After entering the details, Click on Get User Name button. Applicant will receive SMS on the Mobile number which was used while registration into the Portal.
If Applicant Forgets Password then Click on Forgot Password button on the Home DBT page.
Applicant will have to enter Username as Registered on the Portal
After the above step user will have to click on “Get OTP” button. SMS will be received on Registered mobile number.
User will have to enter OTP. Enter New Password ,Confirm Password and click on Set Password button.
After Successful Login to the Portal, the user will see Welcome page by default.
The following items shown on the Left panel of the Applicant dashboard after login
The applicant will land on Home page after login
1 Home Page Information: The applicant can view profile completeness status and add or update accordingly.
User can also view the “Suggested Eligible Schemes” according to the profile as filled up
User will click on profile button in order to fill in details of profile. Profile is divided into the following categories
1. Personal Information – User will fill in Personal Information details relating to - Personal Details, Domicile Details, Income Details, Personal Eligibility Details, Caste Details -
Personal details
Personal Details : Applicants have to fill all mandatory fields in the form Aadhaar Number Name Mobile number Email ID Date of Birth Age Gender Religion (Dropdown) Marital Status (Married/Unmarried)
Caste Details
Caste Details : Applicants have to fill all mandatory fields in the form Caste Category Caste Sub Caste Do you have Caste Certificate? Did you receive the certificate from Aaple Sarkar Seva Kendra or Aaple Sarkar Portal and have a barcode on it? Caste Certificate Number
Income Details
Income Details : Applicants have to fill all mandatory fields in the form Family Income Do you have Income Certificate? Did you receive the certificate from Aaple Sarkar Seva Kendra or Aaple Sarkar Portal and have a barcode on it? Enter Barcode Here
Domicile Details
Domicile Details : Applicants have to fill all mandatory fields in the form Are you Domicile of Maharashtra? Do you have Domicile Certificate (Self/Parents)? Did you receive the certificate from Aaple Sarkar Seva Kendra or Aaple Sarkar Portal and have a barcode on it? Enter Barcode Details
Personal Eligibility Details
Personal Eligibility Details: Applicants have to fill all mandatory fields in the form Are you Salaried? Job type Disability Type Person with Disability? Do you have Disability Certificate (Yes/No) Sibling Number
Bank Details
Bank Details: Is your Jandhan Account linked with your Aadhaar?
2. Address Information - User will fill in Address Information details relating to –
Permanent and Correspondence Address Details
Permanent Address Details Applicants have to fill all mandatory fields in the form Address State District Taluka Village Pincode
If “is Correspondence Address as same as Permanent?” if Yes is selected then Permanent address content details will get copied in Correspondence address. If no is selected, then Applicant will have to manually enter Correspondence Address Details
3. Other Information – User will fill in Address Information details relating to –
Parent’s/Guardian’s Details
Parent’s/Guardian’s Details: Applicants have to fill all mandatory fields in the form Is Father alive? ( Yes/No) Father Name Is Salaried? Occupation
Applicants have to fill all mandatory fields in the form Is Mother alive? (Yes/No) Mother Name Is Salaried? Occupation
4. Course Applied – User will fill in Current Course details information
5. Past Qualification Information – User will fill in Details relating to Past Qualification Information
Past Qualification Information
Past Qualification Information Applicants have to fill all mandatory fields in the form Qualification type Degree Subject Completed or Pursuing State Board/University Admission Date Result Passing Year Attempts Percentage Course Duration (in months) Class/Grade Mode Upload Marksheet Was any GAP in this Qualification/Course? (Yes/No)
After saving qualification details, grid view will be displayed above
6. Hostel Details – User will fill in Hostel / Day Scholar information
In hostel information, if day scholar is selected then no form will be displayed. Applicant will click on save button
Hostel Details Applicants have to fill all mandatory fields in the form Beneficiary Category (Hosteller/Day Scholar) State District Taluka Hostel Type Hostel Name Is Hostel Aided? Hostel Address Date of Admission Is mess available? Rent per Month Hosteller Certificate
After saving the profile, User can either click on All schemes button or Home button
Home button will display the landing page of the Portal where “Suggested eligible Schemes” according to the Profile will be displayed.
System will suggest schemes to applicant only after filling up the profile to 100 % completeness and on the basis of Caste, Religion & Income.
If clicked on All schemes, System will display all the schemes on the Portal.
This screen will display all the Post Metric schemes after clicked on All Schemes
User can either apply for schemes or Click on PDF to view the GR of the schemes
In order to check for the total number of schemes applied, applicant should click on applied schemes button.
Under Scrutiny Applications
Under Applied Schemes option, user can view – Application ID Department Name Scheme Name Status Action View Form Tentative Benefits
After Application is submitted successfully by applicant, it will be displayed in under Scrutiny Applications section.
Applicant can click on Cancel button if want to take back application form.
Applicant can click on view button if want to view Applicant Details section.
For example - After application is submitted and applicant wants to view the details filled in, it is possible on click on view button under view form and also can take the print out of the form after click of Print button which is present to the bottom of the page
It is also possible, Application is sent successfully but during scrutiny major/minor issue is found. At such stage, Desk officers can send the application back and Applicant can view the application again after login.
Reason for sent back will also be provided by respective officer which will be displayed to the Applicant.
Here Applicant should make the necessary changes in the Profile as per the given reason for sent back and click on the Re – apply button under My Applied Scheme option
Tentative benefits -
Applicant can also view the Tentative benefits by clicking on Tentative benefits button.
These are the Tentative Benefit calculation which are displayed by System as per the Profile filled by the Applicant and as per the scheme applied by applicant.
Approved Applications –
After the successful submission of application from applicant’s login. Application will be checked by respective Institute and Department.
After the Application is approved by Desk 2 officer of Department, Status of the Application will change to Approved and will be displayed under Approved Applications tab from Under Scrutiny.
Rejected Applications –
If under any of the Desk officer Application is rejected, then the application will be displayed under Rejected Applications tab. Rejection can be totally invalid Application or maybe also Fraud applications.
In My Applied Scheme, User can Set Schemes Preferences- Applicant can be eligible for more than one scheme in the Portal. At such situations, User can apply for more than one scheme but Scholarship/Freeship amount will be disbursed into bank account only for one scheme, according to the Preference set by the Applicant.
Applicant can Cancel the scheme after successful submission to the respective Institute/School by clicking on Cancel button under Action column in My Applied Scheme option.
Transaction history will be maintained for the Canceled scheme
Applicant May have Grievance (Complaint) / Suggestions for Aaple Sarkar DBT Portal.
In Such scenarios, Applicant should click on Grievance/Suggestions which is displayed after login under left hand side panel of the page.
Here Applicant will have to fill up all the Mandatory fields – Name Mobile Number Email ID Department Scheme Name Category Grievance/ Suggestions type Comments Also it is necessary to enter the CAPTCHA, only then Submit button will be enabled.
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